HUD Exchange Data Standards refer to the set of guidelines and rules established by the U.S. Department of Housing and Urban Development (HUD) for collecting, organizing, and sharing data related to various housing and community development programs. These standards ensure consistency, accuracy, and interoperability of data across different systems and programs, enabling effective analysis, decision-making, and reporting within the realm of housing and urban development.
HUD and its federal partners conduct a review and revision of the Homeless Management Information System (HMIS) Data Standards every two years. The upcoming update will take effect on October 1, 2023, marking the start of the Fiscal Year (FY) 2024.
"Domestic Violence Victims" will be "Domestic Violence Survivors”
"Client Refused" will change to "Client prefers not to answer"
"Veteran's Administration (VA) Medical Services" will be "Veteran's Health Administration (VHA)"
"Approximate date homelessness started" will become "Approximate date this episode of homelessness started"
"Client location" will be "Enrollment CoC”
Changes to Existing Data Elements
Veteran Status: Specific definition removed, refer to VA Data Guide.
Name: Clients may provide Preferred Name; "Legal name" optional if not required by funder.
Race and Ethnicity: Merged into one element; added options (Hispanic/Latina/e/o, Middle Eastern/North African, Additional detail).
Gender: Updated response choices including Non-Binary, Two-Spirit, etc.
Living Situation: Expanded options for subsidized housing scenarios.
Changes/Updates by Funding Type
Social Security Number: CoC, ESG, and SAMHSA PATH projects use last four digits; others need full SSN.
Translation Assistance: CoC, ESG, and SAMHSA PATH projects now require translation aid.
Sexual Orientation: CoC PSH projects must provide this information for improved support.
RHY (Runaway and Homeless Youth): Term change to 'client'; inclusive updates for postnatal care.
HOPWA: Clarity in terminology; removal of specific elements.
VA (Veterans Affairs): Additions and alterations to branches, financial aid, and targeting criteria.
Major CE changes deferred until FY 2026; Elements 4.19 and 4.20 are unchanged.
Data Elements Retiring